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Convention Services
Rely on a comprehensive conference management
provider who will listen to your needs and follow through with flawless
execution – a company who will deliver expert event planning solutions for a
memorable event.
| Site Selection - City, Hotels,
Convention Facilities |
Provide a thorough search of all cities identified by the client for an upcoming convention. Communicate all of our client’s specific needs, budget, meals, transportation to & from the convention and any other requirements
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| Contract Negotiations |
Airlines, convention center, hotels, meals, audio visual equipment, transportation to and from event
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| Product and Budget Development |
Program conceptualization and design, pre and post tours, foreign currency management, manage budgets,
conference theme development
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| Convention Marketing |
Creative design & mail
promotional materials to target audience
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| Registration and Invoicing |
Processing of all registrations, answer incoming calls, correspond with attendees, invoice & collect all payments. Provide client with listing of all registrants. Developing and monitoring task timelines
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In-house Airline Ticketing and Management
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Delivery of Final Documents
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| VIP Coordination |
Organize all VIP air &
land arrangements
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| Meeting Room Arrangements |
Communicate all of the client’s specifications for meeting room setups, audiovisual, banquet events
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| Food and Beverage |
Communicate client’s
specifications for food and beverage functions: menu
selections, room set-up, theme, VIP and general
seating
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| On-site Representation |
Coordinate hotel, food and beverage functions, transportation to and from the event, VIP requirements, and all client requested services
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| Tracking of History |
Provide client with history of final number of attendees based on number of brochures mailed; breakdown of participation for pre & post tours; operational reports and data.
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| Participant Feedback Summary |
Provide final report to client
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Our Clients Say...
“Hotels were all first class. Buses were all first class… Drivers courteous
& dignified. Tour guides personable and very helpful. Wegiel/WCS made this a most memorable
experience.
Everywhere was evidence of care for even the smallest detail!” --LH
The accommodations, tour guides, meals and
services far exceeded our expectations.”
--IB
Plan Your Convention
To start planning your trip, please complete the
Request Form.
One of our travel professionals will be in touch with you
to address your needs. |
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