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Rely on a comprehensive conference management provider who will listen to your needs and follow through with flawless execution – a company who will deliver expert event planning solutions for a memorable event.

Site Selection - City, Hotels, Convention Facilities
Provide a thorough search of all cities identified by the client for an upcoming convention. Communicate all of our client’s specific needs, budget, meals, transportation to & from the convention and any other requirements

Contract Negotiations
Airlines, convention center, hotels, meals, audio visual equipment, transportation to and from event

Product and Budget Development
Program conceptualization and design, pre and post tours, foreign currency management, manage budgets, conference theme development

Convention Marketing
Creative design & mail promotional materials to target audience

Registration and Invoicing
Processing of all registrations, answer incoming calls, correspond with attendees, invoice & collect all payments. Provide client with listing of all registrants. Developing and monitoring task timelines

In-house Airline Ticketing and Management

Delivery of Final Documents

VIP Coordination
Organize all VIP air & land arrangements

Meeting Room Arrangements
Communicate all of the client’s specifications for meeting room setups, audiovisual, banquet events

Food and Beverage
Communicate client’s specifications for food and beverage functions:  menu selections, room set-up, theme, VIP and general seating

On-site Representation
Coordinate hotel, food and beverage functions, transportation to and from the event, VIP requirements, and all client requested services

Tracking of History
Provide client with history of final number of attendees based on number of brochures mailed; breakdown of participation for pre & post tours; operational reports and data.

Participant Feedback Summary
Provide final report to client

    Our Clients Say...
“Hotels were all first class. Buses were all first class… Drivers courteous & dignified. Tour guides personable and very helpful. Wegiel/WCS made this a most memorable experience. Everywhere was evidence of care for even the smallest detail!” --LH

The accommodations, tour guides, meals and services far exceeded our expectations.” --IB

Plan Your Convention
To start planning your trip, please complete the Request Form.
One of our travel professionals will be in touch with you to address your needs.


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